A small creative community for US-based digital artists and designers aged 25 and older.We're building a space to share work, give feedback, explore ideas, and strengthen creative relationships. The hope is to make creative growth feel a little less solitary and more sustainable over time.

Privacy Notice

Last Update: Oct 11, 20261. IntroductionComet Collective is a developing creative community for digital artists and designers aged 25 and older. Our aim is to foster collaboration and meaningful connections.This Privacy Notice explains how Comet Collective collects, uses, stores, and manages personal information through its forms, communications, and community-related activities.We aim to collect only the information reasonably necessary for the purpose for which it is requested. The information collected and how it is used may vary depending on how you interact with Comet Collective.2. Information We CollectDepending on your interaction with Comet Collective, we may collect the following information:Inquiries and Expressions of InterestName or preferred nameEmail addressPortfolio or websiteDesign or art disciplinesDiscord usernameRelevant experience or interestsAvailability or expected time commitmentOther information you choose to provideEmail SubscriptionsSubscription confirmationEmail preferences and unsubscribe recordsOther Community ActivitiesAdditional information may be collected when necessary to support community programs, creative projects, events, applications, or other activities. We will explain the relevant collection and use of information when it is requested.Please do not submit sensitive personal information unless it is specifically requested and appropriate for the activity.3. How We Use Your InformationWe may use personal information to:Review and respond to inquiries and expressions of interest.Communicate about relevant opportunities and next steps.Send requested community updates and announcements.Administer community activities, projects, and participation opportunities.Maintain necessary records of consent, preferences, and communications.Respond to requests concerning personal information.Support the security and operation of Comet Collective.We use information for the purposes communicated when it is collected and for other purposes that are compatible with those and permitted by applicable law.Submitting an inquiry, application, or subscription does not guarantee acceptance, selection, or participation in any Comet Collective activity.4. Inquiries and Email SubscriptionsComet Collective handles inquiries and email subscriptions as separate processes.Inquiries and Expressions of InterestInformation submitted through an inquiry form may be used to review your submission and contact you about relevant next steps or opportunities.Inquiry records are maintained in access-restricted digital documents or spreadsheets. Access is limited to the designated Comet Collective admin.We retain inquiry information only as long as reasonably necessary to review submissions, manage related communications, and maintain appropriate records. Records are periodically reviewed and removed when they are no longer needed.Submitting an inquiry does not automatically subscribe you to community updates or general marketing emails. Communications will be limited to the purposes described when you submit the form.Email SubscriptionsIf you voluntarily subscribe to community updates, your information may be managed through an email service provider such as MailerLite.We may use an email confirmation process to verify subscriptions before sending updates. You may unsubscribe at any time using the unsubscribe link in an email or by contacting us.Subscribing to updates does not guarantee participation in the future community or any particular activity.5. Consent and Email CommunicationsWhere consent is requested, we will explain the purpose of the communication or activity associated with that consent.Consent provided through an inquiry form applies to the communications described in that form. It does not automatically authorize enrollment in unrelated mailing lists or general marketing emails.Email subscriptions are voluntary and may be withdrawn at any time. Unsubscribing stops future subscription emails, although limited records may be retained when reasonably necessary to honor your preferences.For activities requiring different permissions or consent, we will provide relevant information when the information is collected.6. Third-Party ServicesComet Collective may use the following third-party services:Google Docs and Google SheetsCarrdMailerLiteDiscordOther services as neededThese services are subject to their respective terms and privacy policies. While we take reasonable steps to protect your information, we cannot guarantee the security or privacy practices of third-party services. Their handling of your information is subject to their own policies and practices.The services used may change as Comet Collective develops.7. Data Storage, Access, and ProtectionWe take reasonable steps appropriate to our operations to protect personal information against unauthorized access, disclosure, alteration, or loss.Access to personal info is restricted according to the purpose for which it is collected and the responsibilities involved in managing the relevant activity.Certain inquiry records are maintained in digital documents or spreadsheets accessible only to the designated Comet Collective admin. Other information may be managed through the services used for specific activities.We retain information only for as long as reasonably necessary for the purposes described in this notice, subject to applicable legal requirements and legitimate record-keeping needs. We periodically review stored information and take reasonable steps to remove information that is no longer needed.No method of electronic storage or transmission is completely secure, and we cannot guarantee absolute security.8. Data Retention and DeletionRetention periods vary according to the type of information, the purpose for which it was collected, and the requirements of the relevant activity.
Inquiry information may be retained for a limited period to support review, communication, and administrative record-keeping.Subscription information may be retained while a subscription remains active and for a reasonable period afterward when necessary to manage preferences, document consent, or honor unsubscribe requests.When information is no longer reasonably necessary, we take appropriate steps to delete it or remove it from active use.Information associated with future activities may be subject to different retention practices. Where appropriate, we will provide additional information about those practices when the information is collected.9. Your Choices and Privacy RequestsDepending on the circumstances and applicable law, you may request to:Access personal information you have submitted.Correct inaccurate or incomplete information.Request deletion of your information.Withdraw consent where processing relies on consent.Unsubscribe from community update emails.Ask questions about how your information is collected, used, stored, or shared.We may need to verify your identity or locate the relevant record before responding. Some information may need to be retained where required by law or reasonably necessary for legitimate administrative purposes.To submit a request, contact us using the details in Section 12.10. Discord and Community ParticipationComet Collective is being developed primarily as a Discord-based community. A working Discord account will be required to participate in the future community.Submitting a form does not automatically create a Discord account or grant access to a Discord server or other community space.If you choose to use Discord or another third-party platform for a Comet Collective activity, your use of that platform is also subject to its own terms and privacy practices.Information shared directly through those platforms may be handled separately from information submitted through Comet Collective forms.11. Age and Intended AudienceComet Collective is intended for digital artists and designers aged 25 and older. Our current community interest forms are designed for this intended audience.If you believe personal information has been submitted inappropriately or collected in error, please contact us so we can review the matter and take appropriate action.12. Contact InformationFor questions about this Privacy Notice, your personal information, or your email preferences, contact Comet Collective:Email: [email protected]Discord: melpomene__Please do not send passwords or other sensitive information in your message.13. Changes to This Privacy NoticeComet Collective may update this Privacy Notice as the community develops, new activities are introduced, or our services and information-handling practices change.The current version will be published on this page with an updated “Last Updated” date. For activities involving materially different collection or use of personal information, we will provide additional information where appropriate.We encourage you to review this notice periodically to understand how Comet Collective handles personal information.